Introduction to Word Processing | Microsoft Word


Today we will start a new business software that is being used by everyone working in any kind of organization. Word Processing is the basic set of activities to create test documents, edit, format and print text documents. Word processors are used to perform word processing.

What is Word Processing

The dictionary meaning of word processing is “the production, storage, and manipulation of text on a computer or word processor.”. Word processing is the phrase used to describe process of using a computer to type, edit, format and print text documents. This is the most common business and computer application.

What is Word Processor

Word processor is a special type of software that is used to perform word processing on a computer. A Word Processor provides all the basic functionalities like typing, editing, formatting and printing a text document.

Wikipedia definition of Word Processor

“A word processor is an electronic device or computer software application, that performs the task of composition, editing, formatting, and sometimes printing of documents.” To explore the history, usage, and characteristics of a word processor follow the links in the references.


There are many versions of word processors are available in market. Freewares, opensource, commercial and online versions are major categories of word processors.

Common Features of Word Processor

  • Word wrap:  Every word-processor does word wrapping automatically which means arrangement of text in lines of specified length without the need of pressing Enter Key key.
  • Discretionary Hyphenation: It provides an option of inserting a hyphen at the end of line to show the break in a word.
  • Alignment: positioning text or numbers to specified margin and tab settings.
  • Indents: the setting of temporary margins within a document differing from the primary margins used.
  • Insertion: the entry of new text within previously typed material without erasing the existing material.
  • Overstriking: the substitution of new text for old by typing over the old text.
  • Deletion: erasure of text from the screen, or of whole documents from the disk.
  • Search and Replace: moving directly to specified words or parts of words within a document and replacing them with different words or word portions.
  • Copying or Cutting: the duplication or moving of blocks of text within a document.
  • Pagination: automatic division of a document into pages of specified numbers of lines.
  • Page Numbering: automatic sequential numbering of pages.
  • Headers and Footers: option of creating standard blocks of text that will automatically appear at the top or bottom of each page in a document.
  • Footnoting: automatic sequential numbering of footnotes and positioning of the footnotes at the bottom of their appropriate pages during pagination.
  • Table of Contents and Index Generators. Programs that create these based on the text of a document.
  • Form Letter Merging: automatic combining of a form letter with a mailing list to generate multiple copies of the letter with the different addresses and other variable information filled in.
  • Automatic Spelling Checker and Corrector. Program that compares words in the text against an on-line dictionary, flagging items not found in the dictionary and offering alternative spellings and a means of correcting the errors. References

MS Word and Features – Computer Applications for Business

Author: Habibullah Qamar

Its me Habib Ullah Qamar working as a Lecturer (Computer Sciences) in Pakistan. I have an MS(M.Phil) degree in computer sciences with specialization in software engineering from Virtual University of Pakistan Lahore. I have an experience of more than 15 years in the filed of Computer Science as a teacher. Blog Writing is my passion. I have many blogs, This one is special made with the aim of providing 100% Free online coaching and training to the students of under-graduate and postgraduate classes. Most of the students enrolled in computer sciences, information technology, software engineering and related disciplines find it difficult to understand core concepts of programming and office automation. They find difficult in understanding and solving their assignments.

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